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Posted : Thursday, June 20, 2024 06:14 AM
Location: Morrisville, NY Category: Civil Service and Support Staff Posted On: Tue Aug 8 2023 Job Description:
Campus Title: Administrative Assistant Library, EOP Accessibility Services
Budget Title : Administrative Assistant 1
Unit: Library, EOP Accessibility Services
Professional Rank and Salary Range: SG-11; $44,957
Duration: Calendar year, 12-months, Full time
Brief Description of Duties:
SUNY Morrisville is seeking an Administrative Assistant I to support the Library and EOP Accessibility Services.
This position offers a unique opportunity to provide administrative assistance for three critical student support services at SUNY Morrisville; the library, the Educational Opportunity Program (EOP), and Accessibility Services.
Candidates must be listed with the New York State Civil Service at the appropriate rank to be eligible for this job.
Position duties require that the incumbent be familiar with SUNY and state procurement processes, that they have a basic understanding of human resources hiring procedure requirements, that they be highly proficient in the use of spreadsheet functions for budgeting and data management, that they can follow procedures for working with confidential student documents, and that they can competently manage responsibilities for tasks in three different campus departments.
Primary Responsibilities include but are not limited to: For all three departments, the administrative assistant will be responsible for: Purchasing and monitoring payable and receivable accounts Bookkeeping and reconciliation for OPTS, IFR, and grant accounts Providing support for coordinating hiring processes and organizing onboarding of new employees Library specific duties include: Library materials acquisition Circulation desk coverage as needed Library record keeping including equipment usage data collection and tabulation Assist in data tabulation and presentation used for assessment and annual reports Periodical publications check-in, shelving, and retention Library communications including monitoring the library's public facing email accounts Accessibility Services specific duties include: Assisting with tracking and collecting confidential documentation students are required to submit to receive learning accommodations.
Job Requirements: Minimum Qualifications You must take and pass a Civil Service examination to be considered for appointment to this position.
Promotion: one year of service in a clerical title allocated to Grade 6 and above; and completion of a two-year traineeship* Non-competitive: high school diploma or high school equivalency diploma; and two years of experience in administrative support**, which includes use of office software (e.
g.
, email, word processing), provision of customer service, business writing, and management of an office.
*Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology.
It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics.
**Certification (e.
g.
, IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Additional Information: SUNY Morrisville is committed to creating a vibrant community enriched by diverse perspectives, talents and experiences, and prohibits discrimination in employment based on gender, race, ethnicity, nationality, physical capability, age, creed, sexual identity, veteran status, and economic means.
We encourage applications from candidates who share this commitment and will contribute to the diversity of our college community, especially members of historically under-represented groups.
AA/EEO/ADA In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics.
This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY Morrisville; and on property within, or immediately adjacent to and accessible from the campus.
The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters.
You can obtain a printed copy of this report by contacting SUNY Morrisville University Police at (315) 684-6410, Office of Student Rights and Responsibilities at (315) 684-6070, Office of Human Resources at (315) 684-6038 and or by accessing the following web site https://www.
morrisville.
edu/contact/offices/university-police/clery-act Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.
If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.
ny.
gov
This position offers a unique opportunity to provide administrative assistance for three critical student support services at SUNY Morrisville; the library, the Educational Opportunity Program (EOP), and Accessibility Services.
Candidates must be listed with the New York State Civil Service at the appropriate rank to be eligible for this job.
Position duties require that the incumbent be familiar with SUNY and state procurement processes, that they have a basic understanding of human resources hiring procedure requirements, that they be highly proficient in the use of spreadsheet functions for budgeting and data management, that they can follow procedures for working with confidential student documents, and that they can competently manage responsibilities for tasks in three different campus departments.
Primary Responsibilities include but are not limited to: For all three departments, the administrative assistant will be responsible for: Purchasing and monitoring payable and receivable accounts Bookkeeping and reconciliation for OPTS, IFR, and grant accounts Providing support for coordinating hiring processes and organizing onboarding of new employees Library specific duties include: Library materials acquisition Circulation desk coverage as needed Library record keeping including equipment usage data collection and tabulation Assist in data tabulation and presentation used for assessment and annual reports Periodical publications check-in, shelving, and retention Library communications including monitoring the library's public facing email accounts Accessibility Services specific duties include: Assisting with tracking and collecting confidential documentation students are required to submit to receive learning accommodations.
Job Requirements: Minimum Qualifications You must take and pass a Civil Service examination to be considered for appointment to this position.
Promotion: one year of service in a clerical title allocated to Grade 6 and above; and completion of a two-year traineeship* Non-competitive: high school diploma or high school equivalency diploma; and two years of experience in administrative support**, which includes use of office software (e.
g.
, email, word processing), provision of customer service, business writing, and management of an office.
*Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology.
It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics.
**Certification (e.
g.
, IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Additional Information: SUNY Morrisville is committed to creating a vibrant community enriched by diverse perspectives, talents and experiences, and prohibits discrimination in employment based on gender, race, ethnicity, nationality, physical capability, age, creed, sexual identity, veteran status, and economic means.
We encourage applications from candidates who share this commitment and will contribute to the diversity of our college community, especially members of historically under-represented groups.
AA/EEO/ADA In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics.
This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY Morrisville; and on property within, or immediately adjacent to and accessible from the campus.
The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters.
You can obtain a printed copy of this report by contacting SUNY Morrisville University Police at (315) 684-6410, Office of Student Rights and Responsibilities at (315) 684-6070, Office of Human Resources at (315) 684-6038 and or by accessing the following web site https://www.
morrisville.
edu/contact/offices/university-police/clery-act Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.
If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.
ny.
gov
• Phone : (315) 684-6410
• Location : Morrisville, NY
• Post ID: 9006052780
