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Posted : Sunday, September 10, 2023 11:12 PM
Location: Morrisville, NY Category: Civil Service and Support Staff Posted On: Tue Aug 8 2023 Job Description:
Campus Title: Assistant to the Athletic Director
Budget Title : Administrative Assistant 1
Unit: Intercollegiate Athletics
Professional Rank and Salary Range: SG-11; $44,957
Duration: Calendar year, 12-months, Full time
Brief Description of Duties:
SUNY Morrisville is seeking an Assistant to the Director of Athletics.
Primary Responsibilities include but are not limited to : Provides primary administrative support for the Director of Athletics and secondarily for Associate Athletic Director, Assistant Athletic Directors and other members of athletic department staff (coaches, trainers, equipment, etc.
) 5 Administrators, 1 EQ manager, 2 asst.
trainers, 16 head coaches, 29 asst.
coaches.
Purchasing: responsible for executing all purchases within the athletic department.
This includes purchases made via bid, quotes, purchase requisition, and department credit card.
This also includes reconciliation of invoices and purchase reqs as well as monthly credit card reconciliation.
Tracks expenses on all 27 athletic IFR's, as well as expenses and deposits to all 19 camps and clinics IFR accounts.
Processes purchase requisitions for MAC Contract, tracks expenses and request increases when needed.
Transportation: responsible for the preparation of bid document for all team transportation and ongoing oversight of trips.
This entails effective and timely communication with coaching staff and subsequently the bus company.
Processes all Van requests and MAC bus requests.
Checks all busing invoices monthly to ensure all trip charges are correct and notes all accounts to be charged with amounts for each so Business Office can process journal.
Related to this, the vouchers for team travel as well as recruiting travel executed by coaching staff members.
Reconciles team travel vouchers with monthly NET card statement, making sure all receipts and rosters are attached prior to submitting to the Business Office.
Tracks all recruiting travel expenses and reconciles to each coach's statement, requesting any missing receipts or paperwork prior to submitting to the Business Office.
Is primary contact for all travel questions for the Athletic Department.
Helps new personnel with proper travel procedures and voucher submission.
Oversees all credit cards for department, makes requests for card cancellations upon departure of employees as well as submitting new card request forms.
Assists Associate Athletic Director with all aspects of compliance.
Work Orders - submits work orders for department needs.
Helps with other day-to-day operations of the athletic department and assists in any administrative work for game management, fundraising, human resources, and academic support for student-athletes.
Job Requirements: Minimum Qualifications You must take and pass a Civil Service examination to be considered for appointment to this position.
Promotion: one year of service in a clerical title allocated to Grade 6 and above; and completion of a two-year traineeship* Non-competitive: high school diploma or high school equivalency diploma; and two years of experience in administrative support**, which includes use of office software (e.
g.
, email, word processing), provision of customer service, business writing, and management of an office.
*Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology.
It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics.
**Certification (e.
g.
, IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Additional Information: SUNY Morrisville is committed to creating a vibrant community enriched by diverse perspectives, talents and experiences, and prohibits discrimination in employment based on gender, race, ethnicity, nationality, physical capability, age, creed, sexual identity, veteran status, and economic means.
We encourage applications from candidates who share this commitment and will contribute to the diversity of our college community, especially members of historically under-represented groups.
AA/EEO/ADA In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics.
This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY Morrisville; and on property within, or immediately adjacent to and accessible from the campus.
The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters.
You can obtain a printed copy of this report by contacting SUNY Morrisville University Police at (315) 684-6410, Office of Student Rights and Responsibilities at (315) 684-6070, Office of Human Resources at (315) 684-6038 and or by accessing the following web site https://www.
morrisville.
edu/contact/offices/university-police/clery-act Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.
If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.
ny.
gov
Primary Responsibilities include but are not limited to : Provides primary administrative support for the Director of Athletics and secondarily for Associate Athletic Director, Assistant Athletic Directors and other members of athletic department staff (coaches, trainers, equipment, etc.
) 5 Administrators, 1 EQ manager, 2 asst.
trainers, 16 head coaches, 29 asst.
coaches.
Purchasing: responsible for executing all purchases within the athletic department.
This includes purchases made via bid, quotes, purchase requisition, and department credit card.
This also includes reconciliation of invoices and purchase reqs as well as monthly credit card reconciliation.
Tracks expenses on all 27 athletic IFR's, as well as expenses and deposits to all 19 camps and clinics IFR accounts.
Processes purchase requisitions for MAC Contract, tracks expenses and request increases when needed.
Transportation: responsible for the preparation of bid document for all team transportation and ongoing oversight of trips.
This entails effective and timely communication with coaching staff and subsequently the bus company.
Processes all Van requests and MAC bus requests.
Checks all busing invoices monthly to ensure all trip charges are correct and notes all accounts to be charged with amounts for each so Business Office can process journal.
Related to this, the vouchers for team travel as well as recruiting travel executed by coaching staff members.
Reconciles team travel vouchers with monthly NET card statement, making sure all receipts and rosters are attached prior to submitting to the Business Office.
Tracks all recruiting travel expenses and reconciles to each coach's statement, requesting any missing receipts or paperwork prior to submitting to the Business Office.
Is primary contact for all travel questions for the Athletic Department.
Helps new personnel with proper travel procedures and voucher submission.
Oversees all credit cards for department, makes requests for card cancellations upon departure of employees as well as submitting new card request forms.
Assists Associate Athletic Director with all aspects of compliance.
Work Orders - submits work orders for department needs.
Helps with other day-to-day operations of the athletic department and assists in any administrative work for game management, fundraising, human resources, and academic support for student-athletes.
Job Requirements: Minimum Qualifications You must take and pass a Civil Service examination to be considered for appointment to this position.
Promotion: one year of service in a clerical title allocated to Grade 6 and above; and completion of a two-year traineeship* Non-competitive: high school diploma or high school equivalency diploma; and two years of experience in administrative support**, which includes use of office software (e.
g.
, email, word processing), provision of customer service, business writing, and management of an office.
*Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology.
It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics.
**Certification (e.
g.
, IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Additional Information: SUNY Morrisville is committed to creating a vibrant community enriched by diverse perspectives, talents and experiences, and prohibits discrimination in employment based on gender, race, ethnicity, nationality, physical capability, age, creed, sexual identity, veteran status, and economic means.
We encourage applications from candidates who share this commitment and will contribute to the diversity of our college community, especially members of historically under-represented groups.
AA/EEO/ADA In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics.
This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY Morrisville; and on property within, or immediately adjacent to and accessible from the campus.
The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters.
You can obtain a printed copy of this report by contacting SUNY Morrisville University Police at (315) 684-6410, Office of Student Rights and Responsibilities at (315) 684-6070, Office of Human Resources at (315) 684-6038 and or by accessing the following web site https://www.
morrisville.
edu/contact/offices/university-police/clery-act Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.
If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.
ny.
gov
• Phone : (315) 684-6410
• Location : Morrisville, NY
• Post ID: 9006052781
