Conversion Specialist

Overview: BPAS is a national provider of retirement plans, benefit plans, fund administration, and collective investment trusts.
We support 4,200 retirement plans, $110 billion in trust assets, $1.
3 trillion in fund administration, and more than 510,000 participants.
With our breadth of services, depth of creative talent, and financial resources, we are well-positioned to help our clients solve all their benefit plan challenges without the need to engage multiple providers.
One company.
One call.
Responsibilities: On new BPAS cases, the Conversion Department begins where the Sales Department leaves off.
This position is responsible for working with outside sources such as the Prior Administrator and client to assure the transfer of clean and complete information needed to set up a new plan at BPA.
The Conversion Department is responsible for ALL aspects of collecting, distributing and setting up the information needed for the future administration of a new plan.
This position assists with educating Brokers, Dealers, Distributors, Clients, HR and IT personnel, clients, Trustees, Fund Families, prior Administrators, prior asset holder, payroll providers, and the client’s Accountants and lawyers to the BPA process of conversion and administration.
Responsibilities include importing participant and financial information from files from prior administrator and client files; setting up balance forward funds; and sending emails and phone calls to prior administrators.
Coordinate conference calls and updates between distributors, dealers/brokers, prior Administrators, prior asset holders, clients and their Accountants and/or lawyers, Plan HR and IT personnel Coordinate the release of Blackout Notices, Letters of Notification and Instructions per prior Admin/Asset Holders and timelines and fund verification approval notices Coordinate the complete transfer of a new plan's record from the prior administrator to BPAS Coordinate the transfer of asset from the prior administrator/asset holder to BPAS Support the Sales Department with such things as conference calls and distributing necessary information to other BPAS departments Coordinate the departments within BPAS to complete necessary information to other BPA departments.
Coordinate the departments within BPAS to complete necessary setups, such as Funds, ACH, Census, Trading, and Billing Reconciliation of the valuation from prior Administrators to BPAS records Process necessary OMNI transactions to input balances and opening information Process OMNI transactions for trading from receiving wire transfers, or transfers in kind, at plan level and participant level accounts Process all transactions for setting up a new account Collection of backup materials and set up of all take over loans Test all trades on POC prior to trading Educate new brokers, dealers and distributors to the BPAS process Collection of all documents, valuations, prior 5500's and others necessary for the plans future administration Responsible for the completion of the first contribution trade Monitor fund statements for asset transfers Develop and enhance Conversion Department checklist Assist in developing broker and conversion manuals Conduct follow up to see that funds are opened in a timely fashion for new accounts Conduct follow up with clients on census problems Provide backup for the following: Preparation of the 5500s OMNI processing Customer Service Line Monitor Daily Funds Available sheets for assets Create financial transactions Recognize incorrect data from prior administrators Corrective OMNI projects Assist with other conversion functions Reconcile takeover balances to valuation reports from prior administrator Import participant and financial information from files from prior administrators and client files Maintain proficient knowledge of, and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to pertinent policies, procedures, and internal controls, and meet all job-specific training requirements in a timely fashion.
Qualifications: Minimum of a two year college degree in Accounting or equivalent experience Well-Developed written and oral communication skills Analyze problems and issues and present possible solutions to supervisor Ability to be highly organized and show an attention to detail Ability to prioritize work assignments and multitask Display an intermediate level competency with Microsoft Word and Excel, OmniPlus,and OmniImport, as well as personal computer skills Min: USD $20.
00/Hr.
Max: USD $26.
49/Hr.
Other Job Information: Hours: 40 hours/week Compensation: Commensurate with experience plus potential for annual merit increase.
In addition to your competitive salary, you will be rewarded benefits including: 11 paid holidays, paid vacation, Medical, Vision & Dental insurance, 401K with generous match, Pension, Tuition Reimbursement, Banking discounts and the list goes on! Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be required to stand, walk or sit.
Use hands and fingers, handle or feel, reach with hands or arms, and speak and hear.
The employee may occasionally be required to lift and or move up to 25 pounds.
Specific vision abilities required by this job include close vision, and the ability to focus.
An Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.